TERMS & CONDITIONS
(For all parties and functions)

Please scroll down for terms & conditions in the Restaurant & Private Dining Room

TERMS AND CONDITIONS EVENTS - These must be signed and delivered with your deposit

BEACHSIDE CAFÉ - Our café area is open to the public all day during the year. The Café terrace area is not available for separate hire except for an evening function during January – November and carries a minimum spend of $1,000.00. A separate brochure is available.

DEPOSITS - A deposit of 25% of your estimated account is required within seven days of placing your reservation to guarantee your date and price.

FINAL ATTENDANCE AND PAYMENTS - Confirmation of the final numbers is required 14 days prior to the event and the account will reflect this confirmation as a minimum.
Full and final payment is required by cheque or cash 7 days prior to your event. Credit card payment will incur an additional charge of 4% when paying your 75% balance.
All miscellaneous charges incurred during your function must be settled upon the conclusion of the function. These payments may be made by credit card.
On the day/evening of your function it is advised that yourself, or a member of your party, receive your bill or final tax invoice prior to yourself leaving our premises at the end of your celebrations.

BOOKING CANCELLATIONS - Sails on the bay reserves the right to cancel your reservation if a deposit of 25% is not received within seven working days of placing your tentative reservation. All cancellations must be received in writing. A ten day cooling off period from receipt of deposit applies. After which your deposit is non- refundable

RESPONSIBILITY - All items delivered to Sails on the bay should be clearly marked by name, date and lunch/dinner. Items should not be delivered more than 48 hours before and are to be collected within 24 hours of your event
Organizers are financially responsible for any damage sustained to the fixtures, fittings, property or equipment by yourself, your guests or outside contractors prior to, during or after the function.
Sails on the bay do not accept responsibility for the damage or loss of goods left on the premises prior to, during or after a function.
No banners, signs or posters may be attached to the walls ceilings or windows without prior arrangement with the function manager.
No confetti, streamers or glitter may be thrown in or around the premises.
With the exception of wedding cakes, Sails on the bay will not permit BYO beverage or food.

FLORAL ARRANGEMENTS & DECORATIONS - Our florist would be happy to quote should you wish table arrangements. Table and interior decor is at your discretion. Alternately your own florist should call us to arrange a time for setting your tables

ENTERTAINMENT - Although you provide your own entertainment we are able to offer details of various entertainers who have performed at Sails on the bay. We accept no fee for our recommendations and feel you should try to see your choice perform prior to your function. Sails on the bay will provide entertainers or photographers with a main course meal at a cost of $25.00 per person. If any are vegetarian it is their responsibility to advise us prior to the event. All entertainers should call Sails on the bay prior to the function to confirm their arrival and departure times. We are not responsible for any damage to their equipment prior to, during or after the event. All equipment belonging to entertainers should be removed from the premises at the conclusion of the event for lunch functions and by 11 a.m. the following day for evening functions.

TIMING - Commencing from 11.30 am for lunch and 6.30 p.m. at the earliest for dinner. (Excluding December 7.00 p.m.).  All guests to vacate the premises within 30 minutes of the bar closure.
 
CAR PARKING - Sails on the bay are in a Port Phillip owned park and incurs a fee for each car. This is charged at $3 per hour to maximum of $7.00. 

For the past twelve years, Sails on the bay has been able to negotiate a reduced car parking fee with the City of Port Phillip Council on behalf of all patrons. Unfortunately, from Thursday 1st February, 2007, this arrangement has ceased. Councils view is that they can no longer offer an advantageous fee to our guests as they deem it to be an unfair advantage for Sails on the bay compared with other businesses.

 Our Mel ways reference is 67 B5.

SET UP TIMES - Access to the restaurant for set up will be discussed when your florist or entertainer calls us. Access for a lunch function is from 10.00 A.M. - dinner from 5.00 P.M.
** These Terms and conditions are non negotiable and binding.

TERMS & CONDITIONS - Restaurant & Private Dining Room.

FINAL ATTENDANCE AND PAYMENTS - Confirmation of the final numbers is required 3 working days prior to the event and the account will reflect this confirmation as a minimum. Regardless of whether we are full or not, please understand that we will have the necessary amount of staff and produce available to you based on this confirmation.Full and final payment is required on the day of the function, unless prior arrangement has been made. It is also advised that the host of the party makes certain that they receive the final bill and/or tax invoice prior to leaving our premises.

RESPONSIBILITY - Organizers are financially responsible for any damage sustained to the fixtures, fittings, property or equipment by yourself, your guests or outside contractors prior to, during or after the function.Sails on the bay do not accept responsibility for the damage or loss of goods left on the premises prior to, during or after a function. No banners, signs or posters may be attached to the walls ceilings or windows without prior arrangement with the function manager.

DEPOSIT AND BOOKING CONDITIONS  - Sails on the bay reserves the right to cancel your reservation if a deposit of 25% is not made within 3 working days of the booking being made. The deposit will be deducted from your final account. All cancellations must be received in writing. With more than 7 days notice the cancellation fee will be 50% of the held deposit. Within 7 days notice of the reservation the cancellation fee will be the total deposit held. Private dining requires a minimum spend of $1800.00 per room with a maximum of 20 guests per room.

All restaurant reservations of 10 or more are required to pay a deposit to secure their booking. (i.e. $100 for 10 guests.) All Private Dining room bookings require a 25% deposit of the minimum spend to secure the room.

THESE TERMS AND CONDITIONS ARE NON – NEGOTIABLE AND BINDING.